DEPOT Software · Customer survey

Document management for cleaning operations

The survey takes approximately 3 minutes to complete.

Dear Customer,

We are currently reviewing how cleaning certificates, inspection documents, and related files are managed within depot operations.

Your feedback will help us better understand current working practices and identify opportunities to improve document handling in DEPOT Software.

About you (optional)

Company Depot / location Name Email

How do you currently store cleaning certificates (ECDs), heating certificates, inspection reports, and related documents?

Directly in DEPOT Software Shared network folders Another document management system Paper archives A combination of the above Other:

When you need to find a specific cleaning certificate or document, how is it usually retrieved?

Immediately within DEPOT Software By searching shared folders By checking paper records By asking a colleague Other:

How are photos, signed forms, inspection reports, or other cleaning-related documents currently linked to a specific equipment record or cleaning order?

Automatically within DEPOT Software Manually stored in folders Stored in another system Not linked at all Other:

Do your customers or business partners have direct access to cleaning certificates or related documents through the Customer Portal?

Yes No Partially Not applicable

Have you experienced situations where missing documents, signatures, codes, or certificates caused delays, additional work, or compliance issues?

Frequently Occasionally Rarely Never

If yes, could you briefly describe the situation?

Approximately how many cleaning certificates and related documents (such as gate photos, inspection reports, weight tickets, etc.) does your depot process each month?

If document handling could be further simplified within DEPOT Software, which improvements would provide the greatest benefit to your operation?

Select up to three.

Faster retrieval of documents Reduced administrative work Easier audit preparation Better document traceability Fewer missing documents Easier sharing with customers Better integration with operational processes Other:

Are there any other document management challenges you experience today?

0 of 7 required questions answered

Questions 1–7 are required. Question 8 is optional.

DEPOT Software · Your answers are used only to improve document handling in DEPOT Software.

Thank you